Pensions - Online submission of Pension proposals - Development of web application by DTA for online submission of pension proposals by retired employees - Implementation of system on pilot basis - Orders - Issued.

Dated: 12.10.2017

The Government vide G.O.263 issued detailed instructions on the procedure for preparation and sanction of pension proposals of retired State Government employees. As per the existing procedure, the retiring employee or the family of the employee, in case of those employees who died while in service have to submit Part - I of application along with descriptive rolls and nomination forms in 5 sets. Such a filled in applications has to be submitted in the Office where his/her salaries are drawn, for further process; then the Office shall fill in Part - II (A) which contains the details of the applicant along with pension calculation sheet and Part - II (C) relevant information for apportionment of expenditure based on the length of service rendered in combined state and residuary state of Andhra Pradesh / Telangana State, in view of re-organization of state. The Head of office last working station shall sanction the pension in Part-II(B) of the said application duly verifying the details available in Part - II (A) with reference to the Service Register, if that Officer is the pension sanctioning authority, otherwise the pension papers will be forwarded to sanctioning authority through proper channel for sanction of pension in Part - II (B). The sanctioning authority forwards the pension papers along with sanction order in duplicate to the Accountant General or District Audit Officer of respective district, as the case may be, along with Service Register of the applicant.

2. The Account General / District Audit Officer verifies the correctness of proposals with reference to Service Register authorises Pension Payment order, Gratuity Payment Order, Commutation Payment Order as applicable.

3. The DTA has stated that the entire process from submission of pension request by the applicant to release of PPO by the AG/District Audit Officer is completely manual now, as such, it has the following disadvantages:

  1. The individuals have no facility to track the status of pension papers filed by them.
  2. The Government cannot derive statistics on the number of pensions pending at different levels.
  3. The Government have no record on number of pensions that are going to be released by the AG/DAO, resulting in failure to assess future commitment on new pensions.

4. The proposed system has the following advantages:

  1. SMS alerts to all the employees retiring in next 6 months reminding them to submit pension proposals.

  2. The Part - I format of application is made available at Cyber treasury portal and Part - II is made available at the D.D.O request option of the HRMS portal.

  3. Data available in HRMS will be linked so as the data entry can be minimized.

  4. Electronic data can be shared with AG/District Audit Officers, if they are ready to integrate with this application.

  5. Integration with A.G/D.T.A can be made tofetch the data on issue of PPOs/GPOs/CVPs.

  6. Integration with existing Pension Payment system so as to eliminate data entry at Treasuries.

  7. Eliminates scope for submission of pension proposals in the name of bogus / ineligible persons as it is linked with HRMS.

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