GUIDELINES FOR PREPATION OF THE GPF SCHEDULES


GUIDELINES FOR THE PREPARATION OF GPF SCHEDULES/PRESENTATION OF BILLS BY DDOs
  • The account numbers should be arranged in serial order.
  • The guide letters (i.e.GA, PH, Medl etc.) should invariably by suffixed to the Account Numbers.
  • Reasons for discontituance of subscription should be given (i.e. official "Proceeded on leave", "Transferred to"_________Office -District, "Quit service, died or discontinued".)
  • Against new names in the schedules indicate whether he is a new subscriber/transferred from_______ Office - District etc.
  • The total of the schedule should be struck and written both in figures and words. Pagewise totals should also be furnished.
  • Month of recovery should be clearly indicated. 
  • Schedules should be prepared neatly, legibly and separately for class IV employees in the form prescribed. 
  • Correct Classification should be recorded on schedules, challans and debit vouchers.
  • Subscriptions, rrefunds towards TAs should be separately indicated. Refunds should be supported by installments and the amount of loan outstanding.
  • Original authorizations should be enclosed to Debit Vouchers of Final Payment Cases.
  • The challans should contain the details for the amounts remitted thereon or overleaf instead of enclosing a separate sheet.
  • 11 digit code should be recorded in schedules. Telephone number / Mobile number of the DDO will help contact to resolve discrepancies.
  • TA / PFW sanction order should invariably attached to the debit vouchers.
  • There should not be any overwriting on the debit vouchers.
  • Payments on Booster scheme should be made along with GPF Payments.
  • Classification of Booster Scheme payments should be recorded correctly - Major Head ...Social Welfare.
  • Employee ID should be furnished in schedules and debit vouchers.
  • Pay as on 31st March of the preceding year should be furnished.


Previous
Next Post »